EHS Archiving

Solution Overview | Benefits | What Next | Request Info

Add to Exchange Hosted Filtering with EHS Archiving. Exchange Hosted Archive is an advanced message archiving system for e-mail and instant messages. This service bundles the EHS Continuity capabilities too.

Corporate message retention has become a way of business life. With laws being passed that govern the length of time business e-mail is retained, the manner in which it must be preserved, and specific message review requirements, the need for a centralized multitasking mail repository is growing. In addition, the increasing likelihood that e-mail will be required for legal discovery encourages enterprises to take a proactive approach to e-mail and instant message (IM) retention policies to mitigate risk.

The service is designed to help enterprises meet a variety of regulatory and legal demands placed on their electronic communication systems. Exchange Hosted Archive is deployed over the Internet, which helps minimize up-front capital investment, free up IT resources to focus on value-producing initiatives, and mitigate messaging risks before they reach the corporate network.

Solution Overview
The Exchange Hosted Archive service benefits from the in-stream spam and virus protection technologies provided by the Exchange Hosted Filtering service. As e-mail messages pass through the network, a copy of each is made and stored in a security-enhanced online message repository. Similarly, mail sent within the organization is captured through the envelope journaling function in Microsoft Exchange Server 2003. Instant messaging (IM) and other communications such as Bloomberg Mail can also be copied directly to the archive. As messages are received, the archive system assigns a unique serial number and timestamp. Comprehensive text indexing allows stored messages to be searched by header, subject line, message body, and more than 200 attachment file types.

Once archived, messages can then be accessed through a security-enhanced, Web-based interface. Flexible search queries can be used to locate messages quickly. Once messages are retrieved, users can conduct a variety of actions, including tag, file, export, forward via Simple Mail Transfer Protocol (SMTP), and restore.

Exchange Hosted Archive also includes a backup mail system for e-mail continuity during a network outage. The Web-based system enables end users to read, compose, and reply to e-mail in real time.

Benefits

Archiving captures messages in transit after they've been filtered, helping ensure that spam, viruses, and other unwanted content are kept out of the archive
Minimizes up-front capital investment
Integrates with existing e-mail infrastructure
Helps free up administrator time to focus on other projects
Familiar interface minimizes the need for end-user training
Provides end users with continual access to their message store through a security-enhanced browser
Indexed storage for fast retrieval of messages for legal discovery
Easy-to-use evidentiary reports and monitoring features to help manage National Association of Securities Dealers (NASD) and Securities and Exchange Commission (SEC) compliance
Backup mail system for real-time e-mail continuity during an outage

What Next
Are you looking for more information than what you found on our website? Our Microsoft EHS Consultants would be happy to answer questions and arrange demonstrations. Simply fill out the request form below or call 310-337-4521 between 8am and 5pm PST, Monday through Friday.

EHS Archiving is available on Microsoft volume licensing (Open, Select, Enterprise) or on shorter terms (month to month and annual contracts). We'd be happy to provide you with a no-obligation quote.

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